Blog - Latest articles on time tracking & e-invoices

New in ZEIT.IO: suppliers can only book as many hours in a mirrored project as are still free in the parent project. The check covers web, timer, app, API and timesheets – with a hint when the budget gets tight.

Incoming invoices: net, tax and gross are now editable on the Settings tab, and the tax rate and Skonto are recalculated. Approved invoices can only be changed by admins, with a warning, a confirmation prompt and an audit log.

Multiple recipients for offers, invoices and payment reminders: the main recipient can appear with name and position in the PDF address block, while everyone else receives the document in CC.

Project permissions alone no longer unlock financial data: invoices, credit notes, offers, expenses, timesheets and automatic invoicing in the project now require the same permission as their overview pages.

New cancellation email for timesheets and expenses: freelancer, submitter and all approvers receive the reason. The cancellation page now points out that the reason is also published as a comment visible to everyone with read access.

Supplier contracts can now be imported from CSV in the format of the CSV export – project contracts 1:1 included, with their project. Contracts are created as drafts, duplicates are detected. Also new: API endpoint POST /api/v1/org/contracts/suppliers.

New in ZEIT.IO: auto-invoices can optionally attach a second timesheet with all non-billable hours of the period – in the PDF and in the XRechnung. Your customer sees the work behind the flat fee.

The credit note procedure remains the default in ZEIT.IO. Where it isn't possible, incoming invoices can now also be assigned to approved expense submissions: amounts prefilled, double payments prevented, every step logged.

When a customer pays several invoices with one transfer, ZEIT.IO now breaks the invoice numbers in the reference field apart automatically and links every document — across customers too. Only if every number resolves and the total matches to the cent.

The credit note overview now shows the Skonto amount and strikes through the gross figure when a discount was taken. The CSV export gains "With Skonto" and "Sum paid" columns, and the audit log names the UUID of the bank transaction behind the change.

The Close button now opens a page of its own: a red warning with every consequence, plus a table of open TimeRecords, TimeSheets and expenses, each count clickable. Expenses and timesheets can no longer be submitted to a closed project.

Credit notes use the bank details of the contract, not those of your account. Add a new account or mark it as default and ZEIT.IO now shows every active contract with its assigned account, asking whether the new one should be adopted.

Auto-Copy creates the follow-up project one day after the end date, with members, activities and budgets. Auto-Close closes finished projects after a delay – including the autoinvoice and member emails. Default: 30 days, active for existing projects too.

ZEIT.IO now connects to over 3,000 EU banks via PSD2. Balances and transactions arrive hourly, and payments are matched to invoices and credit notes automatically, so open items close themselves. Strictly read-only: ZEIT.IO never initiates a payment.

At larger customers, offers, invoices and dunning notices rarely go to the same person. Configure these recipients once on the project. New in the invoice module: pick the invoice and dunning contact per invoice – groundwork for automated dunning.

No more retyping IBANs: ZEIT.IO exports credit notes and incoming invoices as a SEPA credit transfer file (pain.001.001.03 and .09). With a review page before download, automatic skonto, protection against double payments and a full export history.

Four project types replace what had grown over the years: Time & Material, fixed price to fixed price, fixed price to T&M, and fixed price coaching. For each: the budgets, how costs accrue, how margin is calculated - and who carries the effort risk.

Excel timesheets now render inline in ZEIT.IO as a clean, locale-aware HTML table across every role and share link — no downloads, no app-switching, wide tables scroll neatly, and parsing stays on our own servers for privacy.

Billing categories in ZEIT.IO now carry your own names: "On site 2" becomes "Frankfurt Data Center" – for hourly and daily rates, freelancers and employees. The names appear on the invoice, already-billed time stays unchanged.

At ZEIT.IO, you can now also create and send offers. An offer can be converted into a project and/or an e-invoice with just one click. From offer to e-invoice in just a few seconds!