Blog - Latest articles on time tracking & e-invoices

Critical flaws in PHP and Node.js? ZEIT.IO is not affected: neither runs on our servers. On top of that, we check for vulnerabilities every week and install security updates automatically.

ZEIT.IO now stores API keys only as a hash and encrypted. You see a new key exactly once, and the list shows only its last four characters. Your existing integrations keep running without any change.

Exports of more than 300 time records are now built in the background, and ZEIT.IO emails you a download link. No attachment for privacy reasons: the link works only for you, only signed in to ZEIT.IO.

Articles can now be imported from CSV in the format of the article export – including customer limits and auto-add to new invoices. Duplicates and unknown customers are reported per line. New: customer filter and API POST /api/v1/org/product_items.

Conclude legally binding supplier contracts without paper: ZEIT.IO records every acceptance with timestamp, IP address and optional 2FA and sends both sides the contract as a PDF. Only approved times and expenses are paid.

Mark incoming invoices in ZEIT.IO as cancellations and link them to the original from the same supplier. Both are clearly highlighted in the list, negative amounts are accepted and every change is in the history.

Credit notes with Skonto can now be marked as paid with the full or the discounted amount. ZEIT.IO books the remaining payment, keeps existing partial payments and dates a late-recorded Skonto payment within the discount window.

New in ZEIT.IO: copy a customer with one click. The form comes pre-filled, and aliases, dynamic fields and invoice and auto-invoicing settings are taken over too. Contact persons and departments are not copied.

New in ZEIT.IO: organisations and approvers can filter a timesheet's time records by user, project, activity, billable state and description. The sum updates instantly, and every filtered view can be shared as a link.

New in ZEIT.IO: suppliers can only book as many hours in a mirrored project as are still free in the parent project. The check covers web, timer, app, API and timesheets – with a hint when the budget gets tight.

Incoming invoices: net, tax and gross are now editable on the Settings tab, and the tax rate and Skonto are recalculated. Approved invoices can only be changed by admins, with a warning, a confirmation prompt and an audit log.

New in ZEIT.IO: create a separate API key for every integration – with its own permissions just like a member, an expiry date or unlimited validity, and an overview of when and how often each key was used.

New in ZEIT.IO: add all active employees to a project in one step. Set budget, period, roles and billing rate once; employees who are already members are skipped automatically.

33 updates in September: projects copy and close themselves, invoices go to multiple recipients, and bank matching handles bulk payments and skonto. Important for admins: project permissions no longer open up financial data.

Multiple recipients for offers, invoices and payment reminders: the main recipient can appear with name and position in the PDF address block, while everyone else receives the document in CC.

Project permissions alone no longer unlock financial data: invoices, credit notes, offers, expenses, timesheets and automatic invoicing in the project now require the same permission as their overview pages.

New cancellation email for timesheets and expenses: freelancer, submitter and all approvers receive the reason. The cancellation page now points out that the reason is also published as a comment visible to everyone with read access.

Supplier contracts can now be imported from CSV in the format of the CSV export – project contracts 1:1 included, with their project. Contracts are created as drafts, duplicates are detected. Also new: API endpoint POST /api/v1/org/contracts/suppliers.

New in ZEIT.IO: auto-invoices can optionally attach a second timesheet with all non-billable hours of the period – in the PDF and in the XRechnung. Your customer sees the work behind the flat fee.

The credit note procedure remains the default in ZEIT.IO. Where it isn't possible, incoming invoices can now also be assigned to approved expense submissions: amounts prefilled, double payments prevented, every step logged.

When a customer pays several invoices with one transfer, ZEIT.IO now breaks the invoice numbers in the reference field apart automatically and links every document — across customers too. Only if every number resolves and the total matches to the cent.

The credit note overview now shows the Skonto amount and strikes through the gross figure when a discount was taken. The CSV export gains "With Skonto" and "Sum paid" columns, and the audit log names the UUID of the bank transaction behind the change.

The Close button now opens a page of its own: a red warning with every consequence, plus a table of open TimeRecords, TimeSheets and expenses, each count clickable. Expenses and timesheets can no longer be submitted to a closed project.

Credit notes use the bank details of the contract, not those of your account. Add a new account or mark it as default and ZEIT.IO now shows every active contract with its assigned account, asking whether the new one should be adopted.

Auto-Copy creates the follow-up project one day after the end date, with members, activities and budgets. Auto-Close closes finished projects after a delay – including the autoinvoice and member emails. Default: 30 days, active for existing projects too.