Blog - Latest articles on time tracking & e-invoices

New in ZEIT.IO: create a separate API key for every integration – with its own permissions just like a member, an expiry date or unlimited validity, and an overview of when and how often each key was used.

New in ZEIT.IO: add all active employees to a project in one step. Set budget, period, roles and billing rate once; employees who are already members are skipped automatically.

33 updates in September: projects copy and close themselves, invoices go to multiple recipients, and bank matching handles bulk payments and skonto. Important for admins: project permissions no longer open up financial data.

Multiple recipients for offers, invoices and payment reminders: the main recipient can appear with name and position in the PDF address block, while everyone else receives the document in CC.

Project permissions alone no longer unlock financial data: invoices, credit notes, offers, expenses, timesheets and automatic invoicing in the project now require the same permission as their overview pages.

New cancellation email for timesheets and expenses: freelancer, submitter and all approvers receive the reason. The cancellation page now points out that the reason is also published as a comment visible to everyone with read access.

Supplier contracts can now be imported from CSV in the format of the CSV export – project contracts 1:1 included, with their project. Contracts are created as drafts, duplicates are detected. Also new: API endpoint POST /api/v1/org/contracts/suppliers.

New in ZEIT.IO: auto-invoices can optionally attach a second timesheet with all non-billable hours of the period – in the PDF and in the XRechnung. Your customer sees the work behind the flat fee.

The credit note procedure remains the default in ZEIT.IO. Where it isn't possible, incoming invoices can now also be assigned to approved expense submissions: amounts prefilled, double payments prevented, every step logged.

When a customer pays several invoices with one transfer, ZEIT.IO now breaks the invoice numbers in the reference field apart automatically and links every document — across customers too. Only if every number resolves and the total matches to the cent.

The credit note overview now shows the Skonto amount and strikes through the gross figure when a discount was taken. The CSV export gains "With Skonto" and "Sum paid" columns, and the audit log names the UUID of the bank transaction behind the change.

The Close button now opens a page of its own: a red warning with every consequence, plus a table of open TimeRecords, TimeSheets and expenses, each count clickable. Expenses and timesheets can no longer be submitted to a closed project.

Credit notes use the bank details of the contract, not those of your account. Add a new account or mark it as default and ZEIT.IO now shows every active contract with its assigned account, asking whether the new one should be adopted.

Auto-Copy creates the follow-up project one day after the end date, with members, activities and budgets. Auto-Close closes finished projects after a delay – including the autoinvoice and member emails. Default: 30 days, active for existing projects too.

Over the past few weeks we closed 57 tickets: bank integration reconciles invoices automatically, the SEPA export now covers credit notes too, there are four clear project types, absences for external staff, and more entries in the audit log.

ZEIT.IO now connects to over 3,000 EU banks via PSD2. Balances and transactions arrive hourly, and payments are matched to invoices and credit notes automatically, so open items close themselves. Strictly read-only: ZEIT.IO never initiates a payment.

ZEIT.IO has rebuilt two-factor authentication: 2FA is only armed after a confirmed code from your app, turning it off requires a valid code, and a new QR code replaces the old one only once confirmed. Lockouts are off the table.

At larger customers, offers, invoices and dunning notices rarely go to the same person. Configure these recipients once on the project. New in the invoice module: pick the invoice and dunning contact per invoice – groundwork for automated dunning.

No more retyping IBANs: ZEIT.IO exports credit notes and incoming invoices as a SEPA credit transfer file (pain.001.001.03 and .09). With a review page before download, automatic skonto, protection against double payments and a full export history.

The new last_day_of_month trigger creates the invoice on the last day of the month and bills that same month, running at 8 p.m. German time. Only records approved by then are included – later ones stay unbilled, so drafts are the safer target state.

Accepted supplier contracts are no longer frozen: rates, payment terms and early payment discounts can be adjusted by change request. The supplier sees old and new values side by side and decides. On consent the new value applies immediately.

Four project types replace what had grown over the years: Time & Material, fixed price to fixed price, fixed price to T&M, and fixed price coaching. For each: the budgets, how costs accrue, how margin is calculated - and who carries the effort risk.

When your freelancers forget to track time, ZEIT.IO now reminds them automatically — daily, weekly or monthly, configurable per contract. Weekends and absences are skipped, and the email arrives in the recipient's own language.

New in ZEIT.IO: absences. Enter them once — the reminder emails go quiet, the days show up as "Absent" on your timesheet, and every active client is notified by email automatically. Plus calendar links and ICS export.

Billing from Denmark? ZEIT.IO now asks for one detail only: your eight-digit CVR number. The German tax fields and the small business checkbox disappear, the DK prefix for your VAT ID is added automatically, and a VIES miss no longer blocks the save.