🚀 You are a Freelancer? Create e-invoices now for free.

Validate and visualize e-invoices

Drag and drop a PDF file here or click to select a file.

E-invoices are automatically validated and visualized.
2 MB file size maximum. Allowed file types: PDF, XML.

EN 16931

Since January 1, 2025, e-invoicing will be mandatory in Germany. Companies and self-employed persons must be able to process e-invoices. All e-invoices that comply with the EU standard EN 16931 must be able to be received. Receiving also means the ability to validate and archive in an audit-proof manner. The following invoice formats must be able to be processed from January 2025:

  • ZUGFeRD from version 2.0.1
  • XRechnung from version 3.0.1
  • Peppol BIS Billing from version 3.0

ZEIT.IO can receive, validate, visualize and also archive all of these formats in an audit-proof manner.

Validation

Regardless of EN 16931, companies and self-employed persons in Germany are obliged to check and validate incoming invoices. This obligation arises from tax and commercial law regulations.

Validate your e-invoices against the EU standard EN 16931. ZEIT.IO checks the invoice for correct compliance with the structure and the mandatory fields. Among other things, it checks whether the invoice adheres to the specified syntax, whether the cardinalities are correct and whether all mandatory fields are present. It also checks whether e-mail addresses, telephone numbers, IBAN numbers and other elements adhere to a valid format.

Visualization

In an e-invoice, the information in the XML file is always the leading part. Here is a quote from the BMF letter dated October 15, 2024:

"In a hybrid format, the invoice data in XML format forms the leading part. In the event of discrepancies between the structured invoice data and the other information, the data in the structured part takes precedence over that in the image file."

ZEIT.IO visualizes the invoice contents from the XML file and presents them in a clear format. This allows you to understand the invoice contents quickly and easily.

Archiving

Regardless of EN 16931, companies and self-employed persons in Germany are obliged to archive incoming invoices. This obligation arises from tax and commercial law regulations.

According to Section 147 of the German Tax Code (AO), companies must keep tax-relevant documents, including incoming invoices, for 10 years in an audit-proof manner.

For electronic invoices, it is necessary to archive the original form (e.g. PDF, XML). A printout alone is not sufficient.

ZEIT.IO can archive your e-invoices in an audit-proof manner and helps you to meet legal requirements.

Creation

Create your e-invoices in ZUGFeRD or XRechnung format directly in ZEIT.IO. Simply select the desired format and fill in the invoice data. ZEIT.IO will then create the invoice in the selected format.

  • ZUGFeRD Version 2.3.2
  • XRechnung Version 3.0.2

The e-invoices can then be sent to your customers directly from ZEIT.IO. Transfer to DATEV is also possible.

The Freelancer plan is limited to a single user. It's ideal for freelancers and solo entrepreneurs. If you want to manage employees and suppliers, you should consider the Organization plan.

Free

0 € / month

net plus statutory VAT
Well suited for small business owners and the self-employed.

  • 2 outgoing invoices per month
    ZUGFeRD & XRechnung
  • 5 incoming invoices per month
    Validation & visualization of e-invoices
  • Unlimited incoming credits
    from ZEIT.IO organisations
  • Customer management
    with contacts, departments and comments
  • Projects
    create unlimited projects
  • Project time tracking
    book time on projects
  • Expenses
    posting expenses to projects
  • Single Sign-On
    SSO login via Google & Microsoft
  • Two-factor authentication
    Security through 2FA
  • API access
    access to the ZEIT.IO REST API
  • Revision-proof storage
    of all invoices and credit notes
  • Email inbox for e-invoices
    Automatically process incoming invoices
  • DATEV Integration
    Automatically transfer invoice documents to DATEV

Freelancer

9 € / month

net plus statutory VAT
Billed annually. 108 € / year + USt.
Upgrade from free.

  • 20 outgoing invoices per month
    ZUGFeRD & XRechnung
  • 50 incoming invoices per month
    Validation & visualization of e-invoices
  • Unlimited incoming credits
    from ZEIT.IO organisations
  • Customer management
    with contacts, departments and comments
  • Projects
    create unlimited projects
  • Project time tracking
    book time on projects
  • Expenses
    posting expenses to projects
  • Single Sign-On
    SSO login via Google & Microsoft
  • Two-factor authentication
    Security through 2FA
  • API access
    access to the ZEIT.IO REST API
  • Revision-proof storage
    of all invoices and credit notes
  • Email inbox for e-invoices
    Automatically process incoming invoices
  • DATEV Integration
    Automatically transfer invoice documents to DATEV

0,20 € per additional outgoing invoice: 0,20 €
0,10 € per additional incoming invoice: 0,10 €

Organisation

19 € / Monat

net plus statutory VAT
Billed monthly.
30 days free trial

  • HR functions
    Manage employees: contracts, working hours, vacations, sick leaves, holidays, overtime, and more.
  • Supplier functions
    Manage suppliers/freelancers
  • CRM functions
    Customer management with contacts, departments and comments
  • Projects
    create unlimited projects
  • Project time tracking
    book time on projects
  • Expenses
    posting expenses to projects
  • Single Sign-On
    SSO login via Google & Microsoft
  • Two-factor authentication
    Security through 2FA
  • API access
    access to the ZEIT.IO REST API
  • Outgoing invoices
    Creation of outgoing invoices in the ZUGFeRD & XRechnung formats
  • Incoming invoices
    Validation and visualization of e-invoices (ZUGFeRD, XRechnung, Peppol Bis 3)
  • Revision-proof storage
    of all invoices and credit notes
  • Email inbox for e-invoices
    Automatically process incoming invoices
  • DATEV Integration
    Automatically transfer invoice documents to DATEV

Per incoming invoice: 0,10 €
Per outgoing invoice & credit note: 0,20 €
Per active employee: 9,00 €
Per active supplier/freelancer: 22,00 €

The Organization subscription is designed for companies and organizations that want to manage employees and/or suppliers. The price includes one user and all features listed here. Additional users (employees and suppliers) can be added at any time and are billed separately.

For companies

All features


HR functions

  • Manage employees: contracts, working hours, vacations, sick leaves, holidays, overtime, and more.
  • Contract management
    Contract documents, terms, terminations, extensions
  • Recording of working hours
    Working hours, breaks, overtime
  • target times
    Display of planned working time per day, week, month, year, taking into account holidays, sick leave and public holidays
  • Overtime accounts
    Overtime, negative hours, compensation
  • Recording of project hours
    Book time on projects
  • billable bar
    Display of billable hours in time recording
  • Expenses
    Posting expenses and expenditures to projects
  • Vacation management
    vacation requests, remaining vacation, special leave
  • Sick notes
    submission of sick notes
  • Holidays
    Public and self-created holidays
  • Self-Service-Portal
    Employees can manage their data themselves

Supplier functions

  • Manage suppliers/freelancers
  • Contract management
    Contract documents, terms, terminations, extensions
  • Hourly rates
    Store up to 4 purchasing and sales hourly rates per supplier and project
  • Daily rates
    Enter up to 2 purchase and sales daily rates per supplier and project
  • project time tracking
    Book time on projects
  • Expenses
    Posting expenses and expenditures to projects
  • Approval process
    approval process for times, expenses and incoming invoices
  • Approver
    Customer can be entered as approver for times and expenses
  • credit note procedure
    Suppliers receive a credit note for approved performance records & expenses
  • Self-Service-Portal
    Suppliers can manage their data themselves

project functions

  • Manage projects
  • Project types
    Time & Material or fixed price
  • Budgets
    project-based budget management
  • stick to budgets
    Overbooking not possible by default, but can be allowed
  • budget notifications
    Notifications when reaching X% of the budget
  • budget allocation
    Project budget can be divided into activities and tickets
  • Project members
    Employees and suppliers can be added to projects
  • Margin
    Margin in the project is calculated automatically
  • Real-time controlling
    Costs and margin are updated after each booking
  • Automatic invoicing
    Automatic invoicing after approval of times or expenses

Invoicing functions

  • Customer management
    with contacts, departments and comments
  • Outgoing invoices
    Creation of outgoing invoices in the ZUGFeRD & XRechnung formats
  • Incoming invoices
    Validation and visualization of e-invoices (ZUGFeRD, XRechnung, Peppol Bis 3)
  • credit notes (outgoing)
    Credit notes for suppliers
  • credit notes (incoming)
    Credit notes from customers
  • Invoicable table
    Display of billable hours and expenses
  • Digitize outgoing invoices
    clearing outgoing invoices
  • Dunning process
    payment reminders and dunning notices
  • DATEV Integration
    Automatically transfer outgoing invoices, incoming invoices and credit notes to DATEV
  • DATEV CSV Export
    Export outgoing invoices as DATEV CSV
  • Audit-proof storage
    Audit-proof storage of invoice documents (optional)
Cancellable at any time. All prices are net prices, plus VAT. The offer is aimed exclusively at business customers.