Automated billing of project times and expenses
Do you regularly bill project time and travel expenses? Do you need a dynamically configurable approval process for submitted services? Do you need to be able to store multiple purchase and sales rates per user and project for accurate margin calculations? Do you want to replace incoming invoices with credit notes and bill approved services automatically? No problem!
ZEIT.IO stands for the automated billing of project times and travel expenses.
We offer a flexible approval process for project times, fixed-price packages, and travel expenses, which you can optionally include your clients in. Once approved, approved services can be invoiced immediately and automatically. If the service was provided by a freelancer, an e-credit note can be issued automatically.
We support ZUGFeRD and XRechnung for EN16931 compliance.
Functionality
Both project time and working time tracking are possible. Times can be recorded or imported via timers, calendars, or other forms. Data can be recorded in the web app, on the smartphone via the app, and in the ZEIT.IO browser extensions. Integrations for ticket systems such as JIRA, GitHub, and others are also available.
Expenses can be recorded on a project-by-project basis in 33 currencies. Conversion to the project currency is automatic. Record hotel costs, train tickets, mileage, parking tickets, or even hardware and license costs.
The approval process can be activated per user and project. Project time, fixed-price packages, travel costs, and expenses can be submitted. The approvers stored in the project must either approve, reject, or comment on the submitted services.
Suppliers (freelancers) can optionally use the self-billing procedure. A self-billing note is then automatically created for approved services. This is a self-billing invoice created by the buyer on behalf of the supplier. EN16931 invoice type 389. This eliminates the need for the supplier to create an invoice.
Offers, outgoing invoices, incoming invoices, cancellation invoices, partial invoices, advance invoices, credit notes, items, dunning, auto-invoicing, ZUGFeRD, XRechnung, evaluations, filter functions, export functions and much more are included here.
The e-invoice mailbox can receive, validate, and visualize e-invoices. Depending on the validation result, a receipt confirmation can be sent to the sender. Automatic forwarding to third-party systems is also possible.
ZEIT.IO offers everything you need to manage permanent employees: employee contracts, time tracking, overtime, vacation, sick leave, holidays, approval processes, teams, reports, and much more.
Manage both leads and customers on ZEIT.IO, including contacts, departments, and comments.
Integrations
ZEIT.IO can be integrated with many other systems.
The following integrations are currently available.
What customers say about ZEIT.IO
We use ZEIT.IO from REIZ Solutions to bill our interim managers – and we're thrilled with how simple, effective, and efficient it is. Fast processes, a clear overview, and a powerful solution that perfectly fits our business model. This is how we envision digital process optimization in interim management.
We were able to benefit from the introduction of ZEIT.IO in several ways: the consultants' project times are available on a daily basis, the monthly project time accounting can now be completed in no time at all and the integrated workflows mean that the process runs securely and transparently. In addition, with ZEIT.IO we can meet the legal requirements for time recording.
ZEIT.IO has simplified and automated various processes for us. Over 90% of our outgoing invoices are created via auto-invoicing, and most of our consultants use ZEIT.IO's credit note procedure. This helps us reduce errors and saves us time. Both of these things improve our service and benefit our clients and experts.
With ZEIT.IO, we've found a solution that perfectly maps our administrative processes. Whether it's time tracking, vacation planning, or sick notes for permanent employees – everything runs reliably and transparently. We particularly value the ease of integration with freelancers and subcontractors using the credit note procedure. Last but not least, we're impressed by the personal support provided by Mr. Reiz, who always provides us with prompt and competent assistance with questions and technical integrations.
Transparent consulting documentation and billing for our clients, as well as time tracking for our employees, are combined in one tool. Thanks to ZEIT.IO, we were able to replace three other systems, and 94% of our outgoing invoices are now created and sent via auto-invoicing. When it matters, the support is fast and competent. We couldn't imagine life without it!
ZEIT.IO is a great tool to simplify time tracking and invoice creation. The operation is intuitive and the functions are very extensive. I can only recommend ZEIT.IO!
Change needs ZEIT.IO!
80% savings on accounting costs!
We outsource the approval to your customers and automate your invoicing with credit notes, automatic A/R invoices, and DATEV integration.
No more Excel!
Simplify your processes with ZEIT.IO
- Uniform time recording for permanent employees, freelancers and agencies.
- Automation of invoicing processes, through automatic outgoing invoices and credit notes after approval from the customer.
- Controlling dashboard, billable table and various integrations with SAP, DATEV, JIRA, GitHub, etc.
ZEIT.IO is developed & hosted in Germany!
The protection of your data and your privacy is very important to us! GDPR is a top priority for us. Therefore, ZEIT.IO, for example, does not use tracking tools that track user behavior across multiple websites and transmit data to the USA. ZEIT.IO only uses "strictly necessary" cookies, which are absolutely necessary for the operation of the website.
